Free contractor worksheet
Contractor Invoice Template
Create an invoice for the work you are billing, with an invoice number, issue date, due date and payment instructions. Add labor and materials, enter any payment already received and download the invoice as a PDF.
Calculations stay in this browser. No signup or email is needed.
Line items
Up to 50 line items.
Invoice preview
Business name
For: Customer name
- Subtotal
- $0.00
- Sales tax
- $0.00
- Invoice total
- $0.00
- Amount already paid (USD)
- $0.00
- Balance due
- $0.00
Review the work billed, customer details, amounts, tax treatment and agreed payment terms before issuing this invoice. This tool does not send an invoice or collect payment.
Make it clear which work this invoice covers
Use the project or scope field to identify the job and the work being billed. Enter descriptions, quantities and unit prices that match your records. The invoice date and due date are chosen by you; no payment term is imposed by the tool.
Put the agreed payment method and instructions in the notes. Check customer details, references and amounts before you send the exported file yourself. The tool does not email an invoice, process a payment or track whether it has been paid.
Invoice total and balance due are separate
The invoice total includes the line-item subtotal and the sales tax you enter. Amount already paid reduces the balance due. For example, a $270 invoice with $100 already paid has a $170 balance.
Enter a payment only once and only against the amount billed on this invoice. The tool rejects an amount paid above the invoice total. It does not calculate retainage, percentage-of-completion billing, credit notes or a project-wide payment ledger.
Enter the tax treatment for this job
Sales tax begins at zero. You choose the rate and taxable portion of the subtotal; the worksheet does not select a state rate or decide whether a service or material is taxable.
The line-item CSV is a working export rather than the full invoice. Use the PDF or print view for dates, payment instructions, the total and balance. Review any project-specific billing requirements separately.